Project Management-Universal Skills for Changing Organizations

Project management is a process that every team follows to achieve their goalsmeet the success criteria within a specified timeThe purpose of project management training is to train the project managers to handle the workflow accordinglyA Project Management Officer is overburdened with responsibilities.

Many project managers are curious to know the responsibilitieswhat skills they should possessSo, the universal skills of project management are as follows

1Certifications- PMP certification is necessary for all project managers.

PMP certification stands for Project Management ProfessionalThe Project Management Institute awards this certificate to deserving candidatesPMP certification is considered to be a global standard to judge the competence level of project managers.

Project management certification has become a benchmark for all the globally renowned organizationsPeople get the certificate after they qualify in the PMP examThe PMP certification cost is marginally highHowever, the investment is eventually fruitful, because PMP certified professionals get a higher salary than their non-certified counterparts.

2. Leadership Qualities-Project managers are the true leaders They lead by exampletheir teams follow them without any questionsThey exercise their authority, but do not come across as dominatingA true project manager mentorsprovides coaching to fulfill the missionvision of the organization.
3. Efficient Team Management- A project manager is familiar with the weaknessesstrengths of all the individual team membersThis knowledge simplifies delegation of dutyDelegation of duty is an important aspect of team managementAn efficient project manager helps the team members maximize their potentialAt the same time, the team members get their work done, following quality guidelinesSeveral institutes offer a variety of project management courses at a reasonable rate.
4. Communication Skills- Humans are social beingsSo, communication is the key to expression for themThe efficient project managers need to have fluent communicationThey need to express their demands in clearconcise language to their team membersThe purpose behind their fluent communication is not to impress their higher management.

On the contrary, the purpose of their communication is to inspiremotivate their team members.  Their communication skill is not restricted to grammatical correctnessThey should be able to prioritize their needs to all the team membersA perfect project leader is more of a coachmentorIt becomes difficult to lead without proper communication skills.

5. Time Management-Time management is of utmost importance in any project planTime is of essence to the project managersIf a project manager wastes time, his actions may lead to reduced man hoursAs a result, the time allotted for tasks drastically reducesIt leads to drastic reduction of workflowOnly time management helps in meeting the deadline. A project may only succeed if the project managers make their team members adhere to the time management.
6. Risk Management- The main duty of a project manager is to reduce or mitigate risksRisk management involves four processesThey are as follows-

• Assess
• Evaluate
• Monitor
• Control

Also, it is the responsibility of the PMOs to build up networksThe networks simplify risk management for them.

7. Problem Solving Skills- The PMOs (Project Management Officers) needs to exercise as much control over a project as possibleThe Project Management Officers need to have complete problem resolving skillsThey may use the problem resolving skills to foresee the potential obstacles to a projectTheir problem-solving skills will help the project managers to prevent anything that interrupts the success of the projectThey resolve all the problems diplomatically, so that the project can progress successfully.
8. Awareness-All the experienced PMOs are aware of their dynamic role, where project management is concernedIt is foolishness to expect consistency in a role for themThey need to stay up to date with the latest resourcestechniques necessary for project managementAll the project management professionals need to be aware of what is required to manage a project successfully.
9. Organizing Skills All the project management professionals need to do their fair share of multitaskingThe PMOs may often need to handle several projects at the same timeDuring this time, their organizational skills are put to testThe organizing strategies help them monitormanage tasks in a simple wayThey also need to use their organizing skills to resolve minor issues, before they blow out of proportionsThe organizing skills help the project management professionals prioritize their duties.
10. Tech-Savvy- The project management professionals cannot spend all their time updating spreadsheetsSeveral project management software are available in the marketProject Management Software is best described as a software for resource scheduling, project planningresource allocationMultiple industries use project management software.

The stakeholders of a project also use project management software to collaborate among themselvesBasecamp, Teamwork ProjectsProof Hub are a few classic examples of project management softwareThe PMO s make use of project management software for the following reasons-

• Reporting- The stakeholders need to stay updated about the progress of a reportThe PMOS uses the project management software to send progress reports to the stakeholders regularly.
• File Sharing- The project management professionals often need to shareorganize certain important documents with their team membersAs a result, the team members or stakeholders do not need to waste time unnecessarily, looking for files.
• Communication Purpose-Communication plays a key importance in project managementA smooth flow of communication helps to resolve a problem at the earliest.
• Maintain A Schedule- The project management software includes calendars, Gantt Charts,many other functional toolsThese tools help the team members understand how much time is left for them to meet a deadline.
• Assign Tasks- The project management software allows the project management professionals update the status of different tasksIt helps the team members stay on the same pageSuch software also allows them to update different tasks.

Project Management Method

Agile Project Management is a descriptive method of project managementIt promotes a customer-centric approach towards managing any projectMany project management professionals use the Agile Project Management to introduce changes whenwhere requiredAgile Project Method helps the businessdevelopment teams to collaborate between themselves.

Conclusion

These pointers are only triedtested steps that lead to successful project management along with PMP TrainingCertificationThe scope of project management is vastsuccessful projects generate revenues.